Administrative Coordinator - John F. Kennedy University Community Counseling Center in Concord is seeking an Administrative Coordinator. The position is 40 hours per week, primarily daytime hours, occasional evening or Saturday hours as needed. This full-time, non-exempt position is supervised by the Director of Clinical Services at the JFKU Community Counseling Center in Concord. The position comes with benefits that include vacation and sick leave accruals, medical, dental, vision, some tuition waiver benefits and 403(b) retirement eligibility.
The Administrative Coordinator is responsible for day-to-day administration of the Community Counseling Center, providing support for and reporting directly to the Director of Clinical Services. Responsibilities include handling supply orders, facility and I.T. requests, coordinating and managing the schedules of trainees and clinical supervisors, and accounting for center revenue including client fees and intern training fees. This individual also prepares Center bank deposits, maintains various databases and administrative documents, and arranges student –focused meetings and orientations in addition to coordinating applications for the Center from the academic programs. This individual provides direct support to the Director of Clinical Services in preparing and delivering portions of the New Student Orientation as requested. This individual is responsible for accessing information from Center’s Electronic Health Record-Keeping System to prepare reports for University Administrators and external partners.
Requirements for this position include a Bachelor’s degree from an accredited four-year university and preferably a Master’s Degree in Business, or a related field; 2 – 5 years administrative experience with increasing responsibilities. Must demonstrate excellent follow-through with accurate attention to detail and the ability to work in a fast paced office on multiple projects with frequent interruptions; have an aptitude to work collaboratively on projects as well as independently with little supervision. The Administrative Coordinator will demonstrate patience and professionalism when faced with stressful situations systems, Ability to track details and develop, manage and promote processes to improve administrative operations and make oral and written reports. Capacity to learn and use the online learning platform is mandatory. Knowledge of Medi-Cal/Insurance billing (preferred). Knowledge of Electronic Health Records (preferred).
PC proficiency is required and should include Microsoft Office, Excel, Access, PowerPoint, Internet Explorer and Google programs. Bilingual skills and/or fluency in Spanish are strongly favored.
To apply by email send your cover letter, resume, and two letters of recommendations to HRRecruiter@jfku.edu putting ADMINCONCORD in the subject line, by fax to 925.969.3451, or mail to:
HUMAN RESOURCES DEPARTMENT
John F. Kennedy University
100 Ellinwood Way
Pleasant Hill, CA 94523
John F. Kennedy University is committed to maintaining a high-quality, diverse workforce representative of the populations we serve. It is our policy to provide equal employment opportunities for all applicants and employees. John F. Kennedy University does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, veteran status, marital status, sexual orientation or any other basis protected by state of federal laws.
Because of JFK University’s commitment to diversity, we encourage people from historically underrepresented groups in higher education to seek employment at JFK University. This includes women, people of color, LGBT persons, people with disabilities, and veterans. We believe diversity at our campus is a crucial factor in achieving academic excellence and profoundly enriching the John F. Kennedy university experience. Thus, we strive to represent this in the composition of our faculty, staff and student body. For applicants with disabilities, reasonable efforts will be made to accommodate specific needs you may have in the application and employment process.