John F. Kennedy University

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Administrative Coordinator

Department/Program: College of Graduate and Professional Studies

Type: Full-time

Location: Sunnyvale Community Counseling Center

Administrative Coordinator, John F. Kennedy University Community Counseling Center in Sunnyvale, College of Graduate and Professional Studies, 40 hours per week, primarily daytime hours, occasional evening or Saturday hours as needed. This full-time, non-exempt position comes with benefits that include vacation and sick leave accruals, medical, dental, vision, 403(b) retirement eligibility and some tuition waiver benefits. This position is supervised by the Executive Director of the JFK University Community Counseling Center in Concord.

The Administrative Coordinator is responsible for day-to-day administration of the Community Counseling Center. Responsibilities include handling supply orders, facility and I.T. requests, coordinating and managing the schedules of trainees and clinical supervisors, collecting and accounting for center revenue including client fees and intern training fees. This individual also prepares Center bank deposits, maintains various databases and administrative documents, and arranges student - focused meetings and orientations in addition to coordinating applications for the Center from the academic programs. Collects data required for the monthly and quarterly President’s Report and Board Book. This individual is responsible for accessing information from Center’s Electronic Health Record-Keeping System to prepare reports for University Administrators and external partners.

Requirements for this position include a Bachelor’s degree from an accredited four-year university and preferably a Master’s Degree in Business, or a related field; 2 – 5 years administrative experience with increasing responsibilities. Must demonstrate excellent follow-through with accurate attention to detail and the ability to work in a fast paced office on multiple projects with frequent interruptions; have an aptitude to work collaboratively on projects as well as independently with little supervision. The Administrative Coordinator will demonstrate patience and professionalism when faced with stressful situations systems, Ability to track details and develop, manage and promote processes to improve administrative operations and make oral and written reports. Capacity to learn and use the online learning platform is mandatory. Knowledge of Medi-Cal/Insurance billing (preferred). Knowledge of Electronic Health Records (preferred).

PC proficiency is required and should include Microsoft Office, Excel, Access, PowerPoint, Internet Explorer and Google programs. Bilingual skills and/or fluency in Spanish are strongly favored.

To apply by email send your cover letter, resume, and two letters of recommendations to putting ADMINSVCC in the subject line, by fax to 925.969.3451, or mail to:


John F. Kennedy University
100 Ellinwood Way
Pleasant Hill, CA 94523

John F. Kennedy University is an affiliate of the National University System.